Register and Privacy Statement

This is Quarter Company Oy's register and data protection statement in accordance with the Personal Data Act (Sections 10 and 24) and the EU's General Data Protection Regulation (GDPR). Prepared on 01.04.2020. Latest change 01.04.2020.

1. Registrar

Quarter Company Oy, Koulukatu 41 as 7, 53100 Lappeenranta

You can ask more about data protection and personal data processing by e-mail:

quartercompanyoy@gmail.com

2. The contact person responsible for the register

Sami Koskela, quartercompanyoy@gmail.com , 0408227091

3. Register name

The company's customer register.

4. Legal basis and purpose of personal data processing

The purpose of processing personal data is to communicate with customers. The legal basis for processing personal data is the controller's legitimate interest in communicating with customers. After the customer has entered into an agreement with Quarter Company Oy, the legal basis is that agreement.

Information from representatives of companies and other organizations can be used for marketing in ways that are generally considered to be in the legitimate interest of the data controllers. Individuals' information can be used for marketing, if the customer has given their consent. In all cases, the registered person has the right to prohibit the use of his data for electronic direct marketing.

The information is not used for automated decision-making or profiling.

5. Data content of the register

Information stored in the register includes: person's name, position, company/organization, contact information (phone number, e-mail address, address), website addresses, IP address of the network connection, credentials/profiles in social media services, information about ordered services and their changes, billing information, other information related to the customer relationship and ordered services.

Personal data is processed for the time necessary to implement the customer relationship or the concluded contract. For a justified reason, personal data can be stored longer than this for archiving purposes (for example, contracts).

IP addresses and cookies of website visitors are processed on the basis of a legitimate interest, e.g. to take care of data security and for the collection of statistical data of website visitors in those cases when they can be considered as personal data.

6. Regular sources of information

The information to be saved in the register is obtained from the customer, e.g. From messages sent via web forms, by e-mail, by phone, via social media services, contracts, customer meetings and other situations where the customer gives out their information.

7. Regular transfers of data and transfer of data outside the EU or EEA

Information is not regularly disclosed to other parties. Information can be published to the extent agreed with the customer.

In relation to the processing of personal data, data can also be transferred by the controller outside the EU or EEA to entities (e.g. cloud services) that are committed to complying with the requirements of the General Data Protection Regulation in ways that ensure adequate data protection for the processing of personal data.

8. Principles of registry protection

Care is taken when processing the register and the information processed with the help of information systems is properly protected. When registry data is stored on Internet servers, the physical and digital data security of their hardware is taken care of accordingly. The registrar ensures that stored data as well as server access rights and other data critical to the security of personal data are handled confidentially and only by those employees whose job description it is.

9. Right of inspection and right to demand correction of information

Every person in the register has the right to check their information stored in the register and demand the correction of any incorrect information or the completion of incomplete information. If a person wants to check the information stored about him or demand correction, the request must be sent in writing to the controller. If necessary, the registrar may ask the requester to prove his identity. The controller responds to the customer within the time stipulated in the EU data protection regulation (generally within a month).

10. Other rights related to the processing of personal data

A person in the register has the right to request the removal of personal data about him from the register ("the right to be forgotten"). Those registered also have other rights according to the EU's General Data Protection Regulation, such as limiting the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the registrar may ask the requester to prove his identity. The controller responds to the customer within the time stipulated in the EU data protection regulation (generally within a month).